Gen AI Policy

The International Journal of Applied Science and Technology Application (IJAPSET) recognizes that Generative Artificial Intelligence (GenAI) tools, including large language models, chatbots, image generators, grammar assistants, translation tools, coding assistants, and other AI-assisted technologies, may support authors in preparing scholarly manuscripts. However, the use of such tools must be conducted responsibly, transparently, and ethically.

IJAPSET permits the limited use of GenAI tools for technical and language-support purposes, such as improving grammar, enhancing readability, translating text, checking writing clarity, formatting references, summarizing non-substantive content, or assisting with code verification. The use of GenAI must not replace the intellectual contribution, scientific reasoning, critical analysis, methodological design, interpretation of findings, or final scholarly judgment of the human authors.

GenAI tools cannot be listed as authors or co-authors of any manuscript submitted to IJAPSET. Authorship requires accountability, responsibility, consent, and the ability to respond to questions concerning the accuracy and integrity of the work. Since AI tools cannot fulfill these requirements, only human contributors who meet the authorship criteria may be listed as authors.

Authors who use GenAI tools in preparing a manuscript must disclose such use clearly in the manuscript and, where applicable, in the cover letter during submission. The disclosure should specify the name of the AI tool, the version or provider where available, the purpose of use, and the parts of the manuscript affected by AI assistance. For example, authors may state: “The authors used [name of AI tool] to improve language clarity and grammar. The authors reviewed, edited, verified, and approved all final content and take full responsibility for the integrity and accuracy of the manuscript.”

Authors remain fully responsible for all content submitted to IJAPSET, including text, data, analysis, figures, tables, references, citations, equations, algorithms, and conclusions. Authors must verify all AI-assisted outputs to ensure accuracy, originality, relevance, and compliance with publication ethics. GenAI tools must not be used to fabricate data, manipulate images, create false citations, generate misleading information, plagiarize existing works, or misrepresent research findings.

The use of GenAI to generate or modify research data, statistical results, images, figures, tables, or scientific conclusions is not permitted unless the use of AI itself is part of the research method and is clearly described in the methodology section. In such cases, authors must provide sufficient information regarding the AI system, dataset, prompt design, parameters, validation process, and limitations to allow scientific assessment and reproducibility.

Authors must not upload confidential, sensitive, proprietary, copyrighted, personal, or unpublished research data into GenAI platforms unless they have obtained appropriate permission and ensured compliance with applicable legal, institutional, and ethical requirements. The use of GenAI must not violate privacy, data protection, intellectual property, or research ethics standards.

Reviewers and editors must also use GenAI tools responsibly. Manuscripts under review are confidential documents and must not be uploaded to external AI platforms or tools that may store, process, or reuse submitted content. Any use of AI assistance by reviewers or editors must not compromise confidentiality, independence, fairness, or the integrity of the peer-review and editorial decision-making process.

Failure to disclose the use of GenAI tools, misuse of AI-generated content, fabrication of information, false citation generation, plagiarism, image manipulation, or any other unethical AI-assisted practice may result in editorial action. Such action may include manuscript rejection, request for correction, expression of concern, article retraction, notification to the author’s institution, or other measures in accordance with IJAPSET’s publication ethics policy.

IJAPSET encourages the responsible use of technology in scholarly publishing while maintaining the highest standards of academic integrity, transparency, accountability, originality, and scientific reliability.