Gen AI Policy

International Journal of Applied Science and Technology Application

GenAI Policy

IJAPSET recognizes the growing role of Generative Artificial Intelligence (GenAI) technologies in scholarly communication while maintaining the highest standards of academic integrity, transparency, accountability, originality, and scientific reliability.

POLICY OVERVIEW

Responsible Use of Artificial Intelligence

IJAPSET permits the responsible use of Generative Artificial Intelligence (GenAI) tools, including large language models, grammar assistants, translation systems, coding assistants, image generators, and similar technologies for limited support functions during manuscript preparation.

The use of AI technologies must remain transparent, ethical, and fully supervised by human authors. GenAI tools may assist authors but may not replace human intellectual contribution, scientific reasoning, methodological decisions, interpretation of findings, or scholarly judgment.

Permitted Uses

  • Grammar and language improvement
  • Readability enhancement
  • Translation support
  • Reference formatting assistance
  • Code verification and debugging support
  • Writing clarity improvement
  • Summarization of non-scientific content

Prohibited Uses

  • Fabrication of research data
  • Generation of false citations
  • Plagiarism or paraphrased plagiarism
  • Manipulation of research findings
  • Image falsification or misleading graphics
  • Creation of fictitious references
  • Misrepresentation of scientific conclusions

AI Tools Cannot Be Authors

Generative AI systems cannot be listed as authors or co-authors of manuscripts submitted to IJAPSET.

Authorship requires accountability, responsibility, consent, intellectual contribution, and the ability to respond to questions regarding the accuracy and integrity of published work. Since AI systems cannot fulfill these requirements, only human contributors who satisfy authorship criteria may be listed as authors.

Mandatory Disclosure Requirement

Authors must clearly disclose any use of GenAI tools within the manuscript and, where applicable, in the cover letter during submission.

The disclosure should include:

  • Name of the AI tool
  • Provider or version (if available)
  • Purpose of use
  • Sections affected by AI assistance
Example Disclosure Statement:

“The authors used [AI Tool Name] to improve language clarity and grammar. All AI-generated suggestions were reviewed, verified, edited, and approved by the authors. The authors take full responsibility for the accuracy, originality, and integrity of the manuscript.”

Author Responsibility

Authors remain fully responsible for all submitted content, including text, datasets, figures, tables, code, algorithms, references, citations, statistical analyses, and conclusions.

All AI-assisted outputs must be carefully reviewed and validated to ensure accuracy, originality, relevance, and compliance with publication ethics standards.

Confidentiality and Data Protection

Authors must not upload confidential, sensitive, proprietary, copyrighted, personal, or unpublished research materials to GenAI systems unless proper authorization and legal compliance requirements have been satisfied.

The use of AI tools must not violate privacy regulations, intellectual property rights, research ethics, or institutional policies.

Responsibilities of Editors and Reviewers

Manuscripts under review are confidential documents and must not be uploaded to external AI systems that may store, process, or reuse submitted content.

Editors and reviewers must ensure that any AI-assisted support does not compromise confidentiality, independence, objectivity, fairness, or the integrity of editorial decision-making and peer review.

Violations and Editorial Actions

Failure to disclose AI usage, fabrication of information, generation of false citations, plagiarism, image manipulation, or other unethical AI-assisted practices may result in manuscript rejection, correction requests, article retraction, institutional notification, or other actions in accordance with IJAPSET’s Publication Ethics Policy.

Ethical Use of Artificial Intelligence

International Journal of Applied Science and Technology Application (IJAPSET)
Transparency • Accountability • Academic Integrity